About the Application
Smart Attendance System is a digital attendance management application designed for educational institutions.
Primary Purpose
- Digital attendance management for educational institutions
- QR-code based attendance sessions
- Real-time tracking and reporting
- Proxy attendance prevention
Target Users
- Schools and colleges
- Coaching centers
- Educational organizations
- Teachers and students
Intended Use
- Educational purposes only
- Institutional attendance management
- Non-commercial use
- Compliance with institutional policies
Important: The application is intended only for educational and institutional use. Commercial use or resale is strictly prohibited without written permission.
Eligibility
To use this application, you must meet the following requirements:
Age Requirements
Be at least 13 years of age, or have permission from a parent, guardian, or institution if under 18.
Authorization
Be authorized by your institution (school/college/organization) to use the app.
Institutional Responsibility
Institutions are responsible for ensuring that users comply with local laws and regulations.
Compliance: Users who do not meet these eligibility requirements must not use the application. Institutions are responsible for verifying user eligibility.
User Accounts & Responsibilities
Your responsibilities when using Smart Attendance System
3.1 User Accuracy
You agree to provide accurate and up-to-date information when using the app. This includes:
- Correct personal information (name, student ID, etc.)
- Accurate institutional details
- Current contact information when required
- Truthful attendance reporting
3.2 Account Security
You are responsible for maintaining the confidentiality of your login credentials.
Not Responsible For
We are not responsible for unauthorized access caused by:
- Sharing login details with others
- Using insecure or compromised devices
- Negligence by the user
- Failure to log out after use
3.3 Prohibited Activities
You agree not to engage in the following activities:
Consequences: Violation of these rules may result in temporary or permanent access restriction, account suspension, or legal action as appropriate.
Attendance Accuracy Disclaimer
Important limitations and disclaimers regarding attendance accuracy
Important Disclaimer
Smart Attendance System provides digital tools to record attendance, but:
- We do not guarantee 100% accuracy in all scenarios
- Attendance results depend on correct usage, device compatibility, and network availability
- Final responsibility for attendance validation lies with the institution and instructors
- The app is a support tool, not a legal attendance authority
Device Dependencies
- Requires compatible Android device
- Needs stable internet connection
- Camera functionality for QR scanning
- Proper app permissions
User Dependencies
- Correct QR code scanning
- Proper timing of attendance
- Following institutional guidelines
- Valid location when required
Tool, Not Authority: The Smart Attendance System is designed to assist with attendance management but should not be considered the sole or final authority on attendance records. Institutions should maintain backup records and verification procedures.
Data Usage & Privacy
How we handle your data and protect your privacy
Your privacy is important to us. All personal and attendance-related data is handled in accordance with our Privacy Policy.
Data Collection
By using the app, you consent to collection of:
- Basic user information (name, email, role)
- Attendance records and timestamps
- Device information for compatibility
- Usage statistics for improvement
Location Usage
Use of location access (only if enabled by the institution):
- Approximate location for attendance validation
- Geo-fencing to prevent proxy attendance
- No continuous tracking
- Optional feature
We do not sell personal data to third parties. Your data is used solely for educational attendance management purposes. For complete details, please review our Privacy Policy.
GPS & Location Features
Understanding location-based features and your control over them
Location Validation
Approximate device location checked during attendance marking
Proxy Prevention
Prevents attendance marking from unauthorized locations
Optional Feature
Location access can be disabled based on institutional settings
No Continuous Tracking
We do not track users continuously or store location history
Privacy First: Location features are designed with privacy in mind. When enabled, location is checked only at the moment of attendance marking and is not stored or tracked beyond that moment.
Reports & Downloads
Understanding report generation and data responsibility
The application may allow users to:
View Reports
- Attendance summaries and statistics
- Individual student reports
- Class-wise attendance data
- Date-range based analysis
Download Reports
- Export data as PDF files
- Generate Excel/CSV reports
- Print attendance records
- Share reports with authorized personnel
Responsibility: Downloaded data is the responsibility of the user and institution. We are not responsible for:
- Misuse of exported reports
- Unauthorized sharing of downloaded data
- Data breaches resulting from improper handling of downloaded files
- Incorrect interpretation of report data
Third-Party Services
External services integrated with our application
The app may integrate with third-party services for enhanced functionality:
Cloud Services
- Secure data hosting and storage
- Backup and recovery services
- Database management
- Scalable infrastructure
Analytics Tools
- Usage statistics and metrics
- Performance monitoring
- Error tracking and reporting
- User behavior analysis (anonymous)
Communication Services
- Email notification services
- Form submission handling
- API integrations
- Data transmission services
Important Notice
We are not responsible for issues caused by:
- Third-party platform outages or downtime
- Changes to third-party service terms or APIs
- Data handling by third-party services
- Security breaches at third-party providers
We select third-party services based on their reputation for security and reliability, but cannot guarantee their continuous performance.
Intellectual Property
Ownership and usage rights of application content
All content, designs, and code associated with Smart Attendance System are protected intellectual property:
Protected Assets
- Application source code and architecture
- User interface design and layout
- Logo, branding, and visual elements
- Documentation and user guides
Ownership
- Owned by QuantumCoders Tech Lab
- Developed by Prem Prasad Pradhan
- All rights reserved unless otherwise stated
- Protected by copyright laws
Restrictions: You may not:
- Copy, redistribute, or resell any part of the application
- Reverse engineer or decompile the application
- Create derivative works without written permission
- Use branding or logos without authorization
- Remove or alter copyright notices
Permission Required: Any use beyond personal or institutional attendance management requires written permission from QuantumCoders Tech Lab.
App Availability & Updates
Service availability, updates, and maintenance policies
Updates & Modifications
- We may update or modify features at any time
- App updates may be required for continued use
- New features may be added periodically
- Legacy features may be deprecated
Maintenance & Availability
- We do not guarantee uninterrupted availability
- Scheduled maintenance may cause downtime
- Emergency maintenance may be required
- Service may be suspended for security reasons
No Guarantees
- No SLA (Service Level Agreement) provided
- Availability may vary by region
- Network dependencies affect performance
- Device compatibility not guaranteed for all devices
Reservation of Rights: We reserve the right to suspend services for maintenance, security updates, or to comply with legal requirements. While we strive for maximum availability, technical issues or circumstances beyond our control may affect service.
Limitation of Liability
Legal limitations on our responsibility
Important Legal Disclaimer
To the maximum extent permitted by law, QuantumCoders Tech Lab shall not be liable for:
- Data loss due to technical issues or user error
- Attendance disputes between users and institutions
- Institutional policy violations by users
- Device incompatibility or performance issues
- Network failures or connectivity problems
- Indirect or consequential damages of any kind
- Financial losses related to attendance issues
- Academic consequences of attendance errors
Use at Your Own Risk: The Smart Attendance System is provided "as is" and "as available." Use of the app is at your own risk. We make no warranties, express or implied, regarding the app's functionality, reliability, or suitability for any particular purpose.
Termination of Use
Conditions under which app access may be terminated
Our Rights
We reserve the right to:
- Suspend or terminate access for violations
- Restrict usage based on security concerns
- Remove data if required by law
- Respond to institutional requests
- Address abuse or misuse of the app
Your Rights
Users may:
- Stop using the app at any time
- Request account deletion (subject to policies)
- Uninstall the application
- Withdraw consent for data processing
Data Retention: Upon termination, we may retain certain data as required by law, institutional agreements, or for legitimate business purposes. Some anonymized data may be retained for analytical purposes.
Changes to These Terms
How and when we update our Terms of Service
Update Process
- We may update these Terms periodically
- Changes will be effective once posted
- Updates communicated within the app or website
- Major changes may have advance notice
User Responsibility
- Continued use means acceptance of revised terms
- Users should review terms periodically
- Previous versions may be archived
- Contact us with questions about changes
Acceptance by Continued Use: Your continued use of the Smart Attendance System after any changes to these Terms constitutes your acceptance of the new terms. If you do not agree to the changes, you must stop using the application.
Governing Law
Legal jurisdiction and dispute resolution
Legal Framework
These Terms shall be governed by and interpreted in accordance with:
- The laws of India, without regard to conflict of law principles
- Applicable data protection regulations
- Educational technology guidelines
- Digital signature and electronic records laws
Dispute Resolution: Any disputes arising from these Terms or use of the application shall first attempt to be resolved through good-faith negotiation. If negotiation fails, disputes may be subject to the jurisdiction of courts in India.
Contact Information
How to contact us with questions or concerns
Developer Information
Custom App Development: If you want this kind of app for your institution or organization, please contact us at mr.prem2006@gmail.com for custom solutions and pricing.
Need These Terms?
Download a PDF copy of these Terms of Service for your records or institutional requirements.
The downloaded PDF will include a watermark with "Smart Attendance System • QuantumCoders Tech Lab"