Information We Collect
We only collect the minimum information required to provide attendance-related services.
Personal Information
- Student Name
- Student ID / Roll Number
- Class / Section details
- Teacher name (if applicable)
Important: We do not collect sensitive personal data such as Aadhaar number, PAN, bank details, or passwords.
Attendance Data
- Date and time of attendance
- Attendance status (Present / Absent)
- QR scan confirmation
This data is used only for attendance tracking and reporting.
Location Information
- Approximate location (Geo-fencing) may be used only at the time of attendance
- Location is checked to prevent proxy attendance
Note: We do not track live location and do not store continuous location data.
Device Information
- Basic device information (Android version, device type)
- App usage logs (for crash and error fixing)
This helps us improve app performance and stability.
What We Do NOT Collect
We strictly do not collect the following information:
Your privacy is our priority. We believe in collecting only what's absolutely necessary for the app to function properly.
How We Use Your Information
Collected information is used only for the following purposes:
Core Functions
- Marking and managing attendance
- Preventing fake or proxy attendance
- Generating attendance reports
Improvement
- Improving app performance
- Providing a smooth user experience
- Fixing bugs and errors
Important: We never use data for advertising or marketing purposes. Your data is strictly used for educational attendance management.
QR Code Attendance Security
Advanced security features to ensure fair and accurate attendance:
Time-Limited
QR codes expire after a set time period
Geo-Fenced
Valid only within allowed locations
Secure Validation
Multiple verification layers
Proxy Prevention
Cannot be marked from outside
Security Features: QR codes are time-limited, geo-fenced, and validated through multiple security checks to ensure fair and accurate attendance recording.
Data Storage & Security
We implement robust security measures to protect your data:
- Secure Storage: Attendance data is stored securely in encrypted databases
- Limited Access: Access is restricted to authorized teachers and administrators only
- Technical Measures: Industry-standard encryption and security protocols
- Regular Updates: Security systems are regularly updated and maintained
- Backup Systems: Regular backups to prevent data loss
Important Disclaimer: While we implement reasonable technical measures to protect data from unauthorized access, no digital system can be 100% secure against all possible threats.
Data Sharing Policy
We maintain a strict no-sharing policy for user data:
We Do NOT Share With
- Third-party companies
- Advertisers or marketers
- Social media platforms
- Data brokers or aggregators
Limited Sharing Only When
- Required by law or legal process
- Requested by authorized educational institutions (for educational purposes only)
- Necessary for technical support or maintenance
Third-Party Services
The app may use trusted third-party services:
- Google Services: For authentication, QR scanning, or maps functionality
- Cloud Storage: For secure data backup (if enabled by the institution)
- Analytics Services: Anonymous usage analytics for app improvement
Note: These services follow their own privacy policies. We only use services that are known for their strong privacy protections and data security measures.
Children's Privacy
Special considerations for student users:
- This app is intended for educational use in schools and colleges
- We do not knowingly collect personal data from children without proper institutional consent
- Educational institutions are responsible for obtaining necessary parental consents where required
- If we discover data from underage users without proper consent, it will be immediately deleted
- We encourage institutions to educate students about digital privacy and safety
User Rights
You have the following rights regarding your data:
Right to Access
View your attendance records through the app interface or institutional portal.
Right to Correction
Request correction of inaccurate or incomplete data by contacting your institution.
Right to Deletion
Request deletion of your data (subject to institutional policies and retention requirements).
Right to Portability
Request a copy of your data in a commonly used, machine-readable format.
How to Exercise Your Rights: Requests can be made through the app administrator or your educational institution. We will respond to legitimate requests within 30 days.
Changes to This Privacy Policy
We may update this Privacy Policy when required:
- Updates will be reflected within the app or official platform
- Significant changes will be notified through appropriate channels
- Continued use of the app means acceptance of updated policies
- Previous versions of this policy will be archived and available upon request
- We encourage users to periodically review this policy for updates
Notification: For major changes, we will provide notice through the app interface or institutional communication channels at least 30 days before changes take effect.
Consent
By using Smart Attendance System, you explicitly consent to:
- The collection and use of information as described in this Privacy Policy
- The processing of attendance data for educational purposes
- The use of location services for attendance verification (when enabled)
- The storage of data as described in this policy
Important: If you do not agree with any part of this Privacy Policy, please discontinue using the application immediately and uninstall it from your device.
Contact Information
If you have any questions or concerns regarding this Privacy Policy:
Developer Information
Custom App Development: If you want this kind of app for your institution or organization, please contact us at mr.prem2006@gmail.com for custom solutions and pricing.
Need This Policy?
Download a PDF copy of this Privacy Policy for your records or institutional requirements.
The downloaded PDF will include a watermark with "Smart Attendance System • QuantumCoders Tech Lab"